Find and Replace in Word - WordPipe

Microsoft Word (Office 365, 2019, 2016, 2013, 2010, 2007) Microsoft® Windows® 11, 10, 8, 7, Vista®, 2019/2016/2012/2008/2003, x32 and x64 Buy

How to Find and Replace in Word? WordPipe Find and Replace in Word Office 365, 2019, 2016, 2013, 2010, 2007   WordPipe Search and Replace for Word is an easy-to-use tool to search and replace phrases across large sets of Microsoft Word documents. Automatically Fix broken links by migrating Microsoft Word hyperlinks when you rename file servers Translate files by applying massive pre-written search/replace lists Find and replace outdated logos, images, names, addresses and phone numbers Also works with OpenDocument Document *.odt formats Update tedious QMS and Business Process templates Fix My Word Documents Now Free Trial - No Email Address Required WordPipe is designed as a hands-off tool requiring next to no user intervention, as you would expect for migrating large numbers of files. It copes with a myriad range of Microsoft Word bugs, such as restarting Microsoft Word to avoid memory errors. It also copes with the largest variety of problem documents of any tool, from password protected to corrupted documents. To use WordPipe, simply add a list of search/replace pairs, and for each one, specify where in the document it should be found. Then you tell it which files to process - that's it! See the WordPipe Marketplace, where authors share their expertly curated word lists to help you be more efficient.

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Real-World Use Cases for WordPipe

Explore how different professionals use WordPipe to automate their Word document workflows.

Updating legislative or policy references is a core duty for policy analyst / legal officers in the government sector. When laws evolve, internal manuals and public guidance must be quickly aligned. WordPipe automates these sweeping updates, saving weeks of manual labor.

For procurement officer / contract administrators in government, renegotiating supplier terms means updating dozens of contracts. WordPipe ensures fast and precise changes to legal clauses, delivery terms, or payment conditions across all relevant templates.

Revising curriculum standards is essential for education planners like curriculum coordinators. WordPipe helps ensure every syllabus, course guide, and assessment rubric reflects new learning outcomes with perfect consistency.

In legal firms, mass updates to case file templates are routine as statutes and formatting requirements evolve. WordPipe empowers paralegal / legal secretarys to maintain legal accuracy without touching a single document manually.

Updating data handling and privacy clauses is critical for compliance officers responding to new regulations. WordPipe automates these changes across client agreements, boosting both speed and consistency.

Healthcare organizations must often update consent forms and procedure descriptions when policies shift. With WordPipe, administrators ensure every document is accurate and up-to-date without disrupting clinical work.

Regulatory teams in pharma regularly update labeling and disclaimers across clinical and legal documents. WordPipe simplifies this high-stakes task, preserving precision and compliance across all files.

In financial services, updating risk disclosure statements is non-negotiable. WordPipe gives analysts and legal teams the tools to update hundreds of investor communications instantly.

Updating policy language is a challenge for insurance providers introducing new terms. WordPipe helps product managers swiftly reflect changes in every version of a policy document.

HR teams rely on revising employment contracts and policies during internal changes or compliance reviews. WordPipe applies those updates across hiring templates and staff manuals instantly.

Marketing teams going through a rebrand must update legal disclaimers and brand references in all communications. WordPipe ensures a unified brand voice with minimal effort.

Manufacturers regularly update equipment specifications and safety notices due to engineering changes or new laws. WordPipe helps technical writers synchronize content across user guides and manuals.

When ISO or safety standards change, QA professionals must update audit checklists and SOPs quickly. WordPipe makes large-scale documentation updates safe and simple.

Updating academic policy documents is key for university registrars preparing for new semesters. WordPipe streamlines this process, keeping everything aligned and student-ready.

Academic institutions benefit from standardizing citation formats and ethics language across research materials. WordPipe enforces these guidelines without requiring tedious edits by hand.

Updating grant application forms and reports ensures nonprofit teams align with new funder priorities. WordPipe provides efficient editing for high-volume templates and reports.

NGO communications teams must often make consistent terminology updates across campaign documents. WordPipe guarantees these updates are applied universally and professionally.

Use it for...

• Standardizing corporate name changes such as your organization's phone number, address, web site or CEO
• Performing server consolidations where document links need updating
• Migration of documents when a server is renamed or replaced and all Word document links need updating
• Updating documents to use Microsoft Namespace Server mappings
• Standardize Policy Headers
• Technical editing - Marking words and phrases based on fixed specifications
• Changing part numbers or SKUs across multiple files
• Removing digitized signatures from documents prior to converting them to PDF and placing them on the web
• Translating documents
• Detecting which Microsoft Word documents are password-protected (specify a blank password - these appear on the errors tab)
• Correcting OCR (scanned) documents
• Detecting 'TOP SECRET' documents that have been saved in the wrong folder (by security identifiers located in headers)
• Use our timing calculator to see how much time you will save with WordPipe

Translators can use WordPipe's grid to define multiple search/replace pairs. Check out our testimonial from a very satisfied user!

User benefits

• Fast!
• No limit on the number of documents processed - use it across an entire file server or web server
• Translators can import search/replace lists from Excel, CSV- or Tab-delimited files
• Easy to use with integrated online help
• In addition to supporting all of Microsoft Word's search and replace options, WordPipe offers many more, such as hyperlinks, bookmarks, drop down fields and more.
• Stand-alone - doesn't integrate directly with Microsoft Word so it doesn't destabilize your installation
• Hyperlink report/pre-migration analysis can identify the existing links and what they would be changed to (complete report in full version only)
• Lite version works with documents located on the local system. Pro version works with documents locally, on File Servers or NAS, Novell cluster volumes etc.
• Retains Last Access dates for data retention policy compliance

Bonus Macros!

WordPipe Lite and Full come with macros that you can use to prepare your own documents for processing

• Free - convert MS Word floating images to inline images
• Free - convert doc to RTF, or RTF to doc
• Paid - convert documents from older Office formats to Office 2007+ format.

Features

• New! Accept all revisions before starting.
• Search and replace images, graphics and company logos - see the FAQ
• Highlight option on replacement
• Now searches and replaces hyperlinks inside footnotes, endnotes and comments
• Now can search/replace document templates
• Now can update ISO-9001 version numbers
• Search and replace inside form drop down fields
• Search and replace inside bookmark names to ensure consistency across multiple documents.
• Now handles locked fields - and restores the lock after making changes
• Search and replace inside the headers and footers of multiple sections
• Search and replace inside text boxes, shapes and inline shapes, and now inside grouped shapes and tables
• Search and replace inside hyperlinks and hyperlink addresses
• Search and replace UNC link paths
• Search and replace inside field codes
• Search and replace inside built in document properties and custom properties such as Title, Subject, Author, Company etc
• Search and replace inside VBA Code Modules - even if protected with a password.
• Search and replace inside OLE and DDE Links
• Search Only mode - very handy for detecting where replaces would occur
• Fully Unicode compliant - search and replace international character sets (unlike competing products)
• Allows replacements to be longer than 255 characters (Microsoft Word limits this to 255)
• Search and replace with all Word's options such as Wildcards (pattern matching), Match Case, Whole Words only, Sounds Like, Find All Word Forms
• Works with Windows SharePoint Services document libraries, Office 365 / Network Storage via UNC path mappings
• Files can be specified by folder (optionally including sub folders), by importing from a list file, or by pasting in a list of filenames
• Control the document types used - so you can process .doc, .rtf, .html, .htm, .dot, .txt, .asc, .ans, .wri, .mcw, .wpd, .wps or any custom document type
• Can be automated or scheduled via the command line, and settings are saved in an easy-to-edit or generate XML format
• Handles documents with password for open or modify
• Handles protected documents - and restores the original protection after making changes
• Handles mail merge documents
• Read only documents can be processed or skipped
• Read only recommend documents are processed with NO user intervention
• Easy to install/uninstall
• The original file date and time stamp can be preserved.
• Does not alter documents unless a change is made. In Search Only mode, no changes are made.
• All settings can be saved and re-loaded later, allowing you to manage multiple jobs.
• Full backup facility, and the ability to rollback if the results are not acceptable.
• Full audit trail on completion, logging the changed documents, unchanged documents and error documents.
• Beware of cheap imitations.

Microsoft SharePoint Services / Office 365 / Network Storage

Yes! WordPipe now talks directly to SharePoint sites via UNC path mappings

Consulting

We recently helped a customer migrate 198,000 Word, Excel and PowerPoint documents to Office 2007 format, then convert from UK English to US English. This used a search/replace list of 1,750 terms, and used our Search and Replace Server Bundle on a high-end Amazon EC2 Windows 2012 instance. Our consulting team monitored the process from start to finish.

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WordPipe Configurations

WordPipe comes in a number of different configurations to suit your deployment profile. Click below to read more about each configuration:

• WordPipe Lite for small office / home office. Limited to 100 files per run, no auto-recovery.
• WordPipe Full no limits
• WordPipe WordPipe Floating License empower your entire team
• WordPipe Server run jobs directly on your File Server
• Full comparison chart

We also provide Professional Services and can tailor WordPipe to suit your requirements.

See also

• TextPipe industrial strength text conversion, transformation, cleansing and extraction workbench
• ExcelPipe search and replace in Excel spreadsheets
• PowerPointPipe search and replace in PowerPoint presentations
• Clicker App - a tool to clear unwanted popup windows and dialog boxes originating from Microsoft Word, Microsoft Excel and Microsoft PowerPoint

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