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Document revisions

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If your company is certified to the international ISO-9001 standard, it's essential that you also update each document's version number when any changes are made.

With WordPipe, you can automatically update the version number by 1.0 or 0.1 or any other amount automatically.

(Note - the 'Revision' document property name field is NOT case-sensitive)

Adding a Version Number

WordPipe assumes (and most companies work this way) that the version number is stored in a custom document property. To define a new property that holds the document version (usually 'DocRevision' or similar),

  1. Open the document in Microsoft Word
  2. Click File Menu\Properties
  3. Click the Custom tab

  4. In the Name field, type 'DocRevision' or whatever your version field will be called.
  5. In the Value field, type the current value.
  6. Click Ok.

(Updating the version number is as simple as clicking the Name in the Properties grid, updating the Value field, and clicking Ok, or it can easily be done by a macro when the document is saved)

Now you need to replace the existing hard-coded version number in the document with a field code that inserts the current value of the property.

  1. Click Insert Menu\Field...

  2. Click DocProperty in the Field names box
  3. Click DocRevision (or whatever your version number property is called)
  4. Click Ok.
  5. Microsoft Word now inserts the current field value.

When you turn on Field Codes (Tools Menu\Options, Views tab, Field Codes), the field code is then displayed as:

{ DOCPROPERTY DocRevision \* MergeFormat }

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